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The PeopleSoft Financials Application is designed to replace the State’s current fragmented 
accounting, purchasing, budgeting, and reporting systems with an integrated, real-time web-
based system, incorporating all financial functions and the latest “Best Practices”. 

The General Ledger (GL) Module is in the center of activity in PSFT. Every module integrates 
with GL on some level. The financial impact of all activity in the other modules is captured in 
summary form within the General Ledger. 

The Accounts Receivable (AR) Module is capable of recording and tracking all the receivable 
items for the State Organizations. Many State Organizations operate legacy systems that 
contain receivables for their specific programs. Some State Organizations will convert their 
receivable systems to PSFT. Others will interface their legacy systems with PSFT. Accounts 
Receivable will also be used by State Organizations to record cash receipts. 

PSFT also includes a Billing Module that is used to prepare and submit bills to State 
Customers and Clients. The Billing Module is tightly integrated with the Accounts Receivable 
Module. The Billing and Accounts Receivable Modules are also closely integrated with the 
Grants and Projects Modules. 

The Accounts Payable (AP) Module is a very significant module for the State’s PSFT 
implementation. Of course, payments are generated by the Accounts Payable Module, so every 
organization will be impacted by this module. In addition, almost every module in PSFT will be 
integrated with Accounts Payable. 

The Purchasing Module will likewise be utilized by every organization to request goods and 
services from State vendors. Purchasing will directly integrate with Accounts Payable and 
General Ledger. 

The Cash Management (CM) Module integrates directly with AR and GL. In addition, the CM 
Module will garner and integrate information from Billing and AP, as well as the State’s Banking 
Partners. Cash Management will be used to forecast short and long-term cash needs and to 
verify deposit activity prior to posting to the General Ledger. 

With the Projects Module, Delaware’s organization managers will be able to define specific 
capital projects within the Financials application and enter Bond Bill appropriations for these 
projects. This consolidation of information will facilitate the tracking and controlling of project 
costs through more accurate real-time reporting. 

Similarly, the Grants Module enables managers to create and submit applications for funding 
and, if awarded, to track the funds and manage the projects. To accomplish these functions, the 
Grants Module leverages the functionalities of the Projects, General Ledger, and Billing 
Modules. The Delaware State Clearinghouse Committee process could be run entirely through 
this module. 

The tracking and accounting of Delaware’s physical assets will be accomplished through the 
Asset Management Module. With this module, the State will be able to automatically compile 
financial data on its fixed assets, calculate the depreciation, and do the financial reporting. 

At this time, the State will continue to prepare its operating budget using the current Budget 
Development and Information System (BDIS) and use an interface with the General Ledger to 
upload new budget appropriations and down-load actual expenditures. Expenditures will be 
controlled through Commitment Control, a functionality of the General Ledger. Through 
Commitment Control purchase orders, vouchers and other expenditures will be “budget 
checked” to available funds to determine if sufficient funding remains to write the checks. 


Overview Business Processes Supported 
AccountsPayable 
Accounts Payable (AP) affects every 
organization issuing payments for any 
purpose. It integrates with almost 
every other Financial module. AP 
functionality will replace the PV and 
EX document of today. 
. 
Vendor entry, update and approval 
. 
Receipt of invoice, matching to purchase documents 
. 
Payment voucher creation and correction 
. 
Budget checking 
. 
Paper and electronic payment issuance 
. 
General Ledger updates 
AccountsReceivableAccounts Receivable (AR) is not a 
function of DFMS today, and only a 
portion of PeopleSoft’s AR 
functionality will be used in the future. 
AR functionality will replace the CR, 
CX and IV documents of today. 
. 
Creation of accounts and customers 
. 
Bill creation and invoice issuance 
. 
Automated and manual receivable creation 
. 
Receivable aging and management 
. 
Receipt and processing of payments 
. 
Recording of Deposits 
AssetManagementAsset Management (AM) tracks and 
accounts for Delaware’s physical 
assets. This module will automatically 
compile financial data on fixed 
assets, calculate the depreciation and 
do the financial reporting. AM will 
replace today’s FA document. 
. 
Manual recording of assets 
. 
Recording of assets from purchasing documents 
. 
Asset adjustment, transfer and retirement 
. 
Recording and tracking of leased assets 
. 
Asset depreciation and depreciation reporting 
CashManagementCash Management (CM) gathers and 
integrates information from Billing and 
AP as well as the State’s Banking 
Partners. This module is used to 
forecast cash needs and verify 
deposits prior to posting to the GL. 
. 
Creation and management of cash positions 
. 
Management of transfers 
. 
Creation and management of banking institutions 
. 
Interface with banking institution data for deposits and 
account activity 
. 
Reconciliation of bank statements 
General LedgerThe General Ledger (GL) is in the 
center of the activity in the system. 
Every module integrates with GL on 
some level. The financial impact of 
all the activity in the other modules is 
captured in summary form within the 
GL. This module will replace the AA, 
TA and JV documents of today. 
. 
Management of the chart of accounts 
. 
Creation of budgets and management of 
appropriations 
. 
Transaction management, adjustment and correction 
. 
Operational and regulatory reporting 
. 
Reconciliation and Audit 
. 
Financial close 
GrantsManagement 
Grants (GM) enables managers to 
create and submit applications for 
funding, and, if awarded, to track the 
funds and manage the projects. GM 
leverages the functionalities of the 
Projects, General Ledger and Billing 
modules. GM will replace the FM 
document of today. 
. 
Preparation and submission of grant proposals 
. 
Recording of awards and creation of revenue contracts 
. 
Creation of grant projects and activities (reporting 
categories) 
. 
Creation and authorization of grant budgets 
. 
Requesting and receiving grant funds (in conjunction 
with AR) 
. 
Tracking and reporting grant financial activity 
Projects 
Project Costing (PC) is concerned 
with managing financial transactions 
associated with capital projects and 
bond bill appropriations. PC will 
replace functionality associated with 
DelDOT’s BACIS. 
. 
Creation of projects from the Capital Budget 
. 
Creation of sub-projects and project activities 
. 
Creation of project budgets 
. 
Tracking and reporting project financial activity 
. 
Interface with DelDOT management systems 
Purchasing 
The Purchasing (PO) will be utilized 
by every State organization to 
request or order goods and services 
from State vendors. PO directly 
integrates with AP and GL. PO 
replaces the PO and PO Mod 
documents of today. 
. 
Creation of requests for quote (RFQ) 
. 
Creation of vendor catalogs and items from contracts 
. 
Requisitions for goods and services 
. 
Sourcing goods and services 
. 
Generation and issuance of purchase orders 
. 
Documentation of goods and services received