Delaware Health
And Social Services
DIVISION OF MANAGEMENT SERVICES

			PROCUREMENT




          				DATE:   OCTOBER 19, 2009 

  HSS 09 034	

						
NEWSPAPER ADVERTISING FOR THE DIVISION 
OF PUBLIC HEALTH BUREAU OF 
COMMUNICABLE DISEASE

          FOR
      
      
       DIVISION OF PUBLIC HEALTH  


	
                         Date Due:	November 9, 2009
				11:00 AM


 ADDENDUM # 1		Please Note:
	
THE ATTACHED SHEETS HEREBY BECOME A 
PART OF THE ABOVE MENTIONED BID.


							___________________________
							SANDRA S. SKELLEY, CPPO
					PROCUREMENT ADMINISTRATOR
							(302)255-9291


							_____________________________	
							JAMES TALBOTT (302) 744-1046


RESPONSES TO QUESTIONS CONCERNING RFP HSS 09-034
NEWSPAPER ADVERTISING FOR THE DIVISION OF PUBLIC HEALTH 
BUREAU OF COMMUNICABLE DISEASE
OCTOBER  19, 2009



Question 1:
In order to properly complete, and submit, a bid for Request for Proposal for No. HSS 09 
034, I have a question regarding the 'general instructions for submission of proposals' 
which is noted on page 14 of the proposal document.   It states that two (2) original CD's 
and six (6) copies (labeled as copies) should be submitted containing completed 
information from multiple Appendix's in the proposal- in addition to any additional 
submitted information (which should be 'copied separately to 3 CD's)  Also noted: 
'Bidders will no longer be required to make hard copies'.  All files on the request for 
proposal are 'read-only' pdfs--that even when downloaded are 'read-only'. Please let me 
know how to proceed.  I would like to submit a bid in the proper format and follow 
procedure, in order to avoid disqualification or rejection. 

Answer 1: If you want to download a copy other than PDF, there is a text version.  The 
documents that you'll need to fill out can printed out as PDF's and then will need to be 
scanned into your original CD's and copies.


Question 2: 
What information is needed in these rows on the Bidders signature form:

DELIVERY DAYS/COMPLETION TIME:						
	
F.O.B.:											
TERMS:											

Answer 2: 

DELIVERY DAYS/COMPLETION TIME:  --------------_					
F.O.B.:	---------------									
TERMS:	Net										


Question 3:  Are you looking for agencies to provide advertising or are you looking for 
agencies that already provide advertising?  

Answer 3: We are looking for agencies that already provide advertising in these areas.



Question 4: Do you currently have a vendor?  Who is it?  

Answer 4: Yes, the Dover Post is currently under contract but under the bid threshold 
limit and we wish to provide advertising over the bid threshold limit.


Question 5: Would you consider proposals from out-of-state firms?  

Answer 5:  Yes, we would consider any firm that already has newspaper advertisements. 


Question 6:   Is this RFP looking for a marketing firm to create and coordinate a media 
campaign or is it targeted towards individual newspapers? 

Answer 6:  Targeted toward individual newspapers. 


Question 7:   Under Section G. Subsection V, Budget, when it says, ³Vendor will submit 
a budget describing all costs associated with the placement of requested ads,² is this to 
include newspaper space costs?  

Answer 7: Yes, this is to include newspaper space costs.


Question 8: Is there a pre bid meeting and if so is it mandatory? 

Answer 8: There is no pre-bid meeting.


Question 9: Do you have a budget for media placement? 

Answer 9: Yes


Question 10: Approximately how many ads are you looking to place? 

Answer 10: As many as the budget allows.


Question 11: Do you require the bidder to be a newspaper publisher? 

Answer 11: Yes




Question 12: Can an advertising agency bid on the project and make the media buys? 

Answer 12: No

Question 13: Can agencies outside of the State of Delaware bid on this project? 

Answer 13: Yes

Question 14: Will the contractor be responsible for the creative development for the 
advertising, or is it modifications to existing materials?  

Answer 14: No

Question 15: Is the Department open to different alternatives for reaching the audiences?  

Answer 15: Not at the present time.

Question 16: Does the scope of work include creative as well as placement of the ads, or 
placement only? And if it is creative and placement, would you consider a bid for the 
creative portion only?  

Answer 16: Placement only.