Div Application Name Description Year Development Languages Hardware Platforms Server Operating Systems Data Access Methods DMS ADL Client Accounting "This system provides client census, billing, accounts receivable, trust accounting and Federal reporting functions in support of DHSS residential facilities, as well as outpatients units in DSAMH and DDDS." 2000 Proprietary HP Proliant Windows 2003 Server Oracle DMS ADL Minimum Data Set (MDS)/Care Planning This system provides for MDS patient assessment and patient care planning & reporting functions in support of DHSS residential facilities. 2000 Proprietary HP Proliant Windows 2003 Server Oracle DMS ARMS - ACAMS "ARMS uses ACAMS during the investigation phase of the overpayment accounting cycle. It is used to track all information gained during the investigation of a case from inception to conclusion.˙If a case is found to be valid, the data is manually forwarded to the recovery/collections area." c1985 Dbase HP Proliant Windows 2000 Server Dbase DMS ARMS - PARIS "PARIS is not a part of any regular ARMS program or system. It is a separate program that is run outside of the ARMS accounting systems described above, and gathers all case data in a specific format. That data is sent to the Federal Government. All states send their data here, and the data is compared to see if any matches are found between states. There are several matches that take place. A state to state match occurs, as well as a Veterans Administration match, and a Federal match. This match data is then returned to the states for analysis. This data is used to determine if clients are receiving assistance in two different states at the same time, are receiving Veterans benefits, and to locate clients who owe the state monies and cannot be found by other means. The returned data is currently manually uploaded to ACCESS, and specific reports generated." 1999 .Net/COBOL HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS SQLServer & DB2 DMS Audit Recovery Management System (ARMS) "This application is used to track collections and support other accounting functions regarding cases where overpayments have occurred for Food Stamps, TANF, Medicaid, General Assistance, Child Care and other programs. The application is also used to track court related costs and information˙collected during the adjudication of cases. Fines and fees would include basic court costs and fees, sheriff fees, filing fees etc." 2005 .Net/COBOL HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS DB2 DMS Contract Authorization and Tracking System (CATS) "Tracks contracts with vendors ranging from health services to computer supplies. Enable users to track and update contracts and provides automatic routing for electronic approvals and extensive ad-hoc reporting, table driven rules, public and private notes, events and the grouping of amendments and renewals." 1997 Centura HP Proliant Windows 2000 Server SQLServer DMS Datastream 7i for Facilities Management This is a proprietary data management system for facility operations and maintenance functions. The application is hosted by the vendor (Infor) and is accessed via the Internet. 2002 Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor DMS DMS Client Satisfaction Survey "An on-line, web-based survey system to obtain feedback from DHSS employees on their level of satisfaction with internal services provided by DMS. Respondents are asked to rate the services of the different DMS units such as Director's Office, Information Resource Management, Contracts Unit, etc. The system records numeric ratings and textual comments and provides statistical summaries of response data." 2003 PHP HP Proliant Windows 2000 Server SQLServer DMS EBT Inquiry This system provides a reporting database for EBT transactions. This transaction data is researched to identify possible food stamps fraud. 2003 .Net HP Proliant Windows 2003 SQLServer DMS Electronics Benefits Transfer (EBT) This system interacts with DCIS to provide electronic benefits for Food Stamps. The system is outsourced to eFunds. 2003 Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor DMS Help Desk System "This application tracks the disposition of IRM Help Desk calls. It allows network technicians to actively manage their assignments. It also allows application support staff to track maintenance requests through design, development, testing and implementation phases. Detailed and summary reporting functionality are included in the application." 2001 PHP HP Proliant Windows 2000 Server SQLServer DMS Human Resource Management System (HRMS) "The core of this system was developed prior to PHRST as a full-featured application supporting HR functions at DHSS. Subsequently, a number of modules were added including Leave Tracking (LEAVE) and the Training Authorization System (TAS). Currently, a PHRST interface provides updates to the HRMS database. DHSS needs to maintain HRMS, since LEAVE and TAS, along with other functionality, are still in use." 1994 Centura HP Proliant Windows 2000 Server SQLServer DMS Integrated Authorization System (IAS) This system has two primary functions. The first is to provide a universal mechanism for the request to access information technology (IT) resources used at Delaware Health & Social Services (DHSS). The second is to provide the framework for a unified user authentication system that can be accessed by DHSS applications allowing users to have a near single sign-on capability. This both eases the burden on end-users in terms of the login IDs and passwords that have to be remembered and allows application administrators to quickly and absolutely revoke access to users when necessary. 2004 .Net HP Proliant Windows 2003 Server SQLServer DMS Inventory System "Automated client-server application for maintaining inventory information. Physical assets can be entered and updated by Division, department, location, unit and room with descriptions and serial numbers. Asset history can be referenced and reports can be generated." 2002 PowerBuilder HP Proliant Windows 2000 Server SQLServer DMS Kronos An automated timekeeping system operating at the five DHSS facilities which uses time clocks to record staff work hours. Information is used for scheduling and payroll functions. 2003 Proprietary HP Proliant Windows 2000 Server SQLServer DMS Master Client Index/Service Integration (MCI/SI) "Central shared client database function which all DHSS systems commonly link. Also, support the coordination of client services from any point of entry whether assistance if requested through a Service Center, Health Clinic, or telephone." 1997 PowerBuilder/COBOL HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS DB2 DMS ODE File Payroll Data System (ODE) Loads payroll data sent to DHSS from PHRST via Organizational Data Extract (ODE) files into a DHSS database for ad hoc querying. 2003 Centura HP Proliant Windows 2000 Server SQLServer DMS Operations Management System (OMS) "Financial management software that interfaces with the Delaware Financial Management System (DFMS), but stores data in local DHSS databases" 2002 Centura HP Proliant Windows 2000 Server SQLServer DMS Payments (RPTS) "Client-server application for tracking the disposition of returned or lost social service client payments such as General Assistance, TANF, and Food Stamp benefits. Remailing dates and addresses, stop payments and re-issuances are all logged in this system." 2001 Delphi HP Proliant Windows 2000 Server SQLServer DMS Schedule Optimizer (SO) "This software used at DHSS facilities develops a 24 by 7 schedule for clinical staff, primarily nurses and nursing assistants. The facilities uses the software to generate an initial schedule, and make modifications within the system as required." 2002 Proprietary HP Proliant Windows 2000 Server SQLServer DMMA Atlantes "Atlantes is a care management system that provides tools for quality care management throughout the continuum of care including patient intake, administering of assessments identification of diagnoses, review of clinical guidelines, creation of treatment plans with an unlimited number treatment services and service reviews, care evaluation, and discharge, all under the umbrella of an unlimited number of levels of care." 2003 Proprietary Dell Poweredge 2950 Windows 2003 Server SQL Server DMMA Medicaid Management Information System (MMIS) "This application processes payments to all medical assistance providers on behalf of families with dependent children and aged, blind or disabled individuals whose income and resources are insufficient to meet the cost of necessary medical services. The application is outsourced to EDS." 2002 PowerBuilder/COBOL/C SUN Fire V490 Servers Solaris 10 DB2 OCME Article Library Contains bibliographical information of useful medical articles for the Office of the Chief Medical Examiner. 1999 .Net HP Proliant Windows 2000 Server SQLServer OCME CODIS DNA (Combined DNA Index) Database (DE CODIS) Maintains case information and lab results for DNA tests performed by the Office of the Chief Medical Examiner. 1999 Lotus Notes HP Proliant Windows 2000 Server Lotus Notes OCME DNA Population Database (DNAPop) "Contains statistical information for DNA cases that were handled by the Office of the Chief Medical Examiner in 1995 and 1996. In 1996, OCME began using an FBI system for this purpose, so this system is only used when it is necessary to get information on older cases." 1999 .Net HP Proliant Windows 2000 Server SQLServer OCME Drug Tracking System Maintains information and lab results for controlled substance cases that are handled by the Office of the Chief Medical Examiner. 1999 Lotus Notes HP Proliant Windows 2000 Server Lotus Notes OCME Medical Examiner Postmortem System Maintains death investigation and autopsy/examination reports for all cases handled by the Office of the Chief Medical Examiner. 1999 Lotus Notes HP Proliant Windows 2000 Server Lotus Notes OCME OCME Laboratory System (OLS) "Maintains case information and lab results for toxicology, DUI and arson tests performed by the Office of the Chief Medical Examiner and tracks evidence submitted to OCME's DNA lab." 1999 Microsoft Access HP Proliant Windows 2000 Server SQLServer DPH Call Center Application (SHOC) Application created and to be used in a call center environment. This application records data of the person making the phone call and records attribute data to be useed by emergency personnel when responding to an address. Previously used during a SHOC exercise. 2007 .Net PC Windows 2003 Server SQLServer DPH Child Health & Community Information System (CHCIS) "Automated visit tracking system for client visits at the Division of Public Health clinics. System is tied to a number of other DHSS systems for tracking, statistical analysis, and Medicaid billing." 1990 COBOL/CICS/ADS-Plus Mainframe (Biggs) zOS DB2 DPH Computrition "This application replaces the DHCI Dietary Food management Application and is being used at: Emily Bissell, DHCI and Governor Bacon. In addition to providing basic food management and meal planning functionality the application also includes HIPAA related patient data." Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor DPH Delaware Electronic Reporting & Surveillance System (DERSS) "DERSS is aimed specifically at bioterrorism and disease outbreaks. It allows health officials to search health information and generate outbreak alerts in real time. In addition, DERSS allows health officials to manage the outbreak response. DERSS also provides for the collection and dissemination of routine public health information." 2004 .Net HP Proliant Windows 2003 Server SQLServer DPH DPH Bioterrorism Secure Web Site DPH site to allow secure access to message boards for Health Care administrators to share bioterrorism information. 2003 .Net HP Proliant Windows 2003 Server SQLServer DPH DPH Web Survey (DPHWebSurv) This system collects bioterrorism related skill sets and other information on DPH employees. 2003 .Net HP Proliant Windows 2000 Server SQLServer DPH Electronic Vital Records System "The overall Electronic Vital Records System is scheduled to be completed in 2009. The Birth & Fetal Death Module was implemented in January 2006.The Death Module was implemented in January 2007.This project will provide a web-based, system for all vital event records in the State. Future modules are Marriage and Divorce. This system will replace the current Vital Statistics system." 2006-9 .Net HP Proliant Windows 2000 Server SQLServer DPH EMS Data Information Network (EDIN) "Designed to facilitate the statewide, standardized reporting requirements for paramedics. With EDIN paramedics now have available a well organized, responsible system that allows them to enter detailed information about each incident with a minimum of keystrokes. Also provides timely and accurate compilation of information relating to response times and procedures administered. Enables up to 65 concurrent users to work in separate, protected sessions. Provides a highly efficient computing technology that separates the application's logic from its user interface, so only keystrokes, mouse clicks, and screen updates travel the network. Two connection modes are supported by the EDIN system - WAN and Internet. Connection through the internet supports the use of mobile laptops with EMS vehicles." 2000 PowerBuilder HP Proliant Windows 2003 Server SQLServer DPH Immunizations (VacAttack) "Tracks vaccinations for children from birth to 5 years maintaining a history. Information is provided to the Centers for Disease Control and Prevention and individual providers to track progress in maintaining immunizations. To a limited degree, also records booster shots for children from 5-18 years." 1995 Centura HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS DB2 DPH Immunizations Web Interface (VacAttackW) A web application providing access to immunization information. 2003 .Net HP Proliant Windows 2003 Server SQLServer & DB2 DPH Integrated Service Information System (ISIS) Tracks and coordinates services and provides case management functions among a variety of public and private providers for at-risk children from birth to age 3. It is a client server system operating over the state WAN that enables remote users full access via Citrix Secure Gateway. 1996 Centura HP Proliant Windows 2000 Server SQLServer DPH Laboratory Information Management System (LIMS) "LIMS supports the Delaware Public Health Laboratory, which performs a multitude of laboratory services for the Delaware medical community, citizens of the State, law enforcement agencies and other organizations. The tests performed include infectious diseases, sexually transmitted diseases, enteric and parasitic organisms, viruses, metabolic disorders and drinking water." 2005 Proprietary HP Proliant Windows 2000 Server SQLServer DPH Newborn Screening Program (NSP) Tracks testing of newborns for hereditary diseases and assists in obtaining timely confirmation testing and treatment of infants with abnormal results. Includes a billing module that provides monthly account statements and an auditable account history. 2002 Delphi HP Proliant Windows 2000 Server Oracle DPH Office of Radiation Control System (ORC) "This application provides for the tracking of information on X-ray machine registrations and radiation technician/technologist certifications. For X-ray machines, information is maintained on certificates of approval, registrations and inspections. For technicians and technologists, information is maintained on the status of certificates and the testing information required for these certificates." 2005 .Net HP Proliant Windows 2003 Server SQLServer DPH Ryan White "This application is used to fiscally track the Ryan White Program?s expenditures and to produce federally mandated monthly, quarterly, semi-annual and annual reports. The application aids in projecting program expenditures and allows revision of program activities to keep it within budget. Aggregate client expenditures, which are extracted from the database, are compared to incoming invoices prior to bill-payment. The application disburses funds both to contractors and to fee for service providers." c1993 Visual Basic HP Proliant Windows 2000 Server MSAccess DPH Screening For Life (SFL) "The SFL application consists of numerous data entry screens used by SFL staff and administrative support personnel. Screens: are provided for enrollment, screening, diagnostic and treatment, billing and reporting. Client information is entered into the enrollment screen and the application logic verifies client eligibility. After enrollment is completed, screening, diagnostic, treatment, and billing data is collected. The application also provides extensive reporting capabilities." c1998 Visual Basic HP Proliant Windows 2000 Server MSAccess DPH Sexually Transmitted Disease (STD) System This system tracks and reports STD test for the DPH lab. This application is being replaced by LIMS but still stores needed historical data. 2001 Delphi HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS DB2 DPH Vital Statistics "Records birth, death, marriage, and divorce information for Delaware residents. Capable of printing certificates and providing basic information to other DHSS system users for verification of client information." 1988 COBOL/CICS/ADS-Plus Mainframe (Biggs) zOS DB2 DPH WIC Signature Collection (WICSig) An adjunct to the WIC System which collects client signatures for certain events. 2002 ASP HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS DB2 DPH "Women, Infants and Children Nutrition System (WIC)" Provides case management for WIC program. Provides for the designation of authorized retailers and supports issuance and redemption of benefits and the recapture of funds in the case of items whose shelf price exceeds established competitive bidding prices. 1990 COBOL/CICS/ADS-Plus Mainframe (Biggs) zOS DB2 DSAMH Consumer Complaint Tracking "The Consumer Complain Tracking system is used to track complaints received from DSAMH clients. Keeps track of when a complaint is received, actins taken and the status." 2008 Centura HP Proliant Windows 2000 Server SQLServer DSAMH Consumer Information Management Query/DAMART "One of the key systems used by the Division?s Management Information System (MIS) unit to perform its tasks is DAMART. DAMART is a repository for data from both state and contractual programs. It includes consumer admission and discharge data collected for each treatment episode, service data, pharmacy data, and Medicaid eligibility data, which is imported each month. DAMART also contains ?lock down? tables that are created for particular time periods, such as a state fiscal year, and are then used for routine and ad hoc reporting for that particular time period. The database is MS SQL Server 7.0 and MS Access 2003 is the primary query tool. As of March 2006 the database includes approximately 144,000 DSAMH funded episodes of care and 2,900,000 service records." 1995 Microsoft Access HP Proliant Windows 2000 Server SQLServer DSAMH OnTrack Traing management software. Keeps tracking provided by the DSAMH traing office to state employees and contract employees. Has a module to allow users to register for classes over the web. 1999 Proprietary HP Proliant Windows 2000 Server SQLServer DSAMH Patient Management Information System (PMIS) "The PMIS system maintains client census information, including admissions, transfers, absences, discharges and readmission's, at Delaware Psychiatric Center. The system includes a module used by other psychiatric hospitals within the state to capture data on committed clients and a module to provide nursing assessments. Another module exports information for the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) ORYX performance measurement system." 1991 Centura HP Proliant Windows 2000 Server SQLServer DSS Application for Social Services & Internet Screening Tool "ASSIST is an Internet application used by clients to apply for social service and/or screen for eligibility. The data is transferred to DCISII and is used to create initial DCISII, Temporary Assistance for Needy Families (TANF), Food Stamps, Medical Assistance, LTC and /or ChildCare applications for the Division of Social Services (DSS) and the Division of Medicaid and Medical Assistance (DMMA)." 2004 ASP/COM+ VB/JavaScript/XML/TransSQL HP Proliant/Mainframe (Biggs) Windows 2003 Server SQL Server /DB2 DSS Application Import FACTS AppImpFACTS is a .net console application created to fulfill the federal requirement that foster care Medicaid applications be processed with the same timeliness as all other online medial assistance requests. This application executes as a result of a windows scheduled batch process. It retrieves a daily XML file from DSCYF via SFTP and parses the file and dumps the information into the ASSIST sql server tables. The ASSIST applications data transfer logic then treats them as any other ASSIST application. 2007 ASP .Net 2.0 Visual Basic /XML/TransSQL HP Proliant Windows 2003 Server SQL Server DSS Child Care Management Information System (CCMIS) "This system supports Delaware?s Purchase of Child Care Program. The system maintains client and vendor data, supports eligibility determination and generates payments to daycare providers. In 1999 the system was expanded to include direct deposit payments." 1992 COBOL/CICS Mainframe (Biggs) zOS DB2 DSS ChildCare Provider Portal This is an Internet application that allows Childcare providers to enter their monthly attendance information online. The system transfers the attendance data to DB2 where attendance reports are created and CCMIS payments processes the data in its usual manner. 2004 ASP.net 2.0 C#/ TransSQL HP Proliant Windows 2003 Server DB2/SQL Server DSS Delaware Client Information System (DCIS) "DCIS is an eligibility and case management system for disbursement of entitlement program benefits (state and federal) for the Division of Social Services (DSS) and the Division of Medicaid and Medical Assistance (DMMA). The system tracks eligibility for Temporary Assistance for Needy Families (TANF), Food Stamps, Medicaid, Employment & Training, Day Care, and other programs." 1998 PowerBuilder/COBOL HP Proliant/Mainframe (Biggs) Windows 2003 Server for CSG & zOS DB2 DVI OASYS This is a proprietary data management system for job matching for DVI VR clients. The application is hosted on the citrix farm and we get periodic updates to the program form the vendor. 1999 Proprietary HP Proliant Windows 2000 Server SQLServer DVI Visually Impaired Client Registry (VICR) This system tracks all DVI clients and the referrals and services they receive. It includes a requisition process which identifies client costs to DVI by tracking which client needs have been met and the cost involved. It also tracks any unallocated or returned assistive technology items. The system allows users to store and manage documents like Individual Education Plans online so that any authorized user can view them. 2003 Delphi HP Proliant/Mainframe (Biggs) Windows 2000 Server&zOS SQLServer & DB2 DLTCRP DLTCRP Information System "These are a collection of modules that maintain the Adult Abuse Registry System, track information on criminal background checks, track license complaints and support the Incident Referral Center." 1999 Delphi/Visual Basic HP Proliant Windows 2000 Server SQLServer DCSE Delaware Automated Child Support Enforcement System (DACSES) "Automated system at Division of Child Support Enforcement and Family Court to allow Family Court enforcement of child support orders. It is a case management and financial accounting system aiding in collection of child support payments and providing substantial reimbursements to TANF. This is the last remaining legacy mainframe system written in ADS-Plus, an arcane 3rd generation language." 1987 COBOL/CICS/ADS-Plus Mainframe (Biggs) zOS DB2 DDDS DDDS Adult Client Registry "Maintains information on potential and current clients who have requested or are receiving services. Provides a method for tracking clients based on a consistent scoring mechanism for assigning and prioritizing clients in terms of relative need for services which assists with placement, planning, and current and future budgeting." 1996 Centura HP Proliant Windows 2000 Server SQLServer DSSC Adopt a Family System (AAFS) This system tracks the inventory of systems donated to the AAF program. It allows users to focus on needed items not in inventory. 2002 Delphi HP Proliant/Mainframe (Biggs) Windows 2000 Server SQLServer & DB2 DSSC Client Assistance Program (CAPS) This system provides DSSC with the ability to make assessments about the services for which clients are eligible. It facilitates the delivery of services and provides for the disbursement of funds in support of these services where necessary 1999 Centura HP Proliant Windows 2000 Server DB2 DSSC Low Income Home Energy Assistance Program (LIHEAP) This application supports the provision of assistance to income eligible families to help them meet their home energy needs. The system is outsourced to CAP Systems. 2001 Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor Outsourced to Vendor DSAAPD National Aging Program Information Systems Repository of information about services a clients received to enable the division to meet federal reporting requirements. 1999 Proprietary HP Proliant Windows 2000 Server Sybase DSAAPD Ombudsman System (OMB) Supports DSAAPD's Ombudsman program to follow up on complaints filed against nursing homes and facilities responsible for providing long term care. The system tracks and ties together incidents at facilities which could point to a pattern and can show improvement over time for facilitates that have had problems. 1998 Centura HP Proliant Windows 2000 Server SQLServer DSAAPD "Tracking, Assessment & Planning for Long Term Care (TAP LTC)" "Tracks eligibility and provides assessment, planning and case management for elderly clients or those needing Medicaid and Long Term Care services. It also tracks Adult Protective Services clients referred in instances of suspected abuse or neglect cases. Directly interfaces with the new MCI system." 1992 Centura HP Proliant Windows 2000 Server SQLServer