New Hire Reporting Rules
The New Hire report must contain, at a minimum, the following information which is contained on a W-4 form (Some States may require or request additional data):
- Employee Name, Address, and Social Security Number
- Employer Name, Address, and Federal Employer Identification Number (FEIN)
New hires must be reported to the State within 20 days of the date of hire. If an employer reports electronically or by magnetic media, the employer must report by two monthly transmissions (if necessary) not less than 12 nor more than 16 days apart.
Multistate employers, who have employees working in more than one State, can select one of the following reporting options:
- Report newly-hired employees to the State in which they are working, following the New Hire regulations, requirements and timeframes of each State to which you will report, or
- Select one State where you have employees working and report all New Hires to that State electronically or magnetically.
You may not report using both multistate and single-state methods. Contact the State to which you will be reporting to secure their electronic data specifications and other information that may assist you in submitting your New Hire information.
In Delaware mail or fax to the New Hire Unit.
